Costs Explanation - Event Fees, Expenses, etc

Costs Explanation

The cost of CUYC trips is always organised as follows:

Trip fees explained

Trip fees are divided into two main categories: cruising and training. The fee is the individual payment that you make to participate in the trip. You will then need to cover any expenses on top of this trip fee, which will always be made clear to crews. Event organisers have the option to add an upfront expenses fee on top of this standard price, but often crews will split the cost of expenses after the trip. The trip fee could, under certain conditions, be non-refundable (see below).

NB: prices for the Summer Programme and Fresher's Days are announced separately and change in accordance with each summer's plan.

Trip fees for 2025

Cruising:

	JUNIOR	SENIOR	AFFILIATE
DAYSAIL	£38.5	£80.5	£121.5
WEEKEND	£72	£125	£177
WEEK*	£225	£298	£372

* - though Summer Programme weeks are typically priced differently. This price represents cruising based out of Ipswich.

Training:

	JUNIOR	SENIOR	AFFILIATE
WEEKEND	£145	£240	£263
LONG WEEKEND	£218	£305	£400
WEEK	£363	£520	£625

Travel

The Trip Organiser will endeavour to organise travel for those traveling to/from Cambridge. A mileage rate (currently the maximum permissible claim is 25p/mile) is paid to drivers to cover the cost of fuel and this will be shared evenly between all those traveling from Cambridge. If there are insufficient cars to take everyone from Cambridge, then some will travel by train and this cost will be included in the transport cost that is shared by everyone, including the drivers, in order to not disadvantage those for whom there is not space in the car. If traveling from outside Cambridge, either for weekend trips or vacation trips, or if traveling from Cambridge but you have onerous reasons why you cannot take advantage of the cheapest transport offered, you are expected to pay for and organise your own travel to and from the yacht. For more information and likely costs see the travel section of the relevant trip page or get in touch with the trip organiser.

Expenses

These include the living cost expenses like food and marina expenses. The price of diesel for day and weekend trips is included in the trip fee, in week long trips the diesel will be split evenly among the crew. Ask anyone on the past trips and they will tell you that food works out cheaper than normal holidays as most days we eat on board the yachts (they have all the standard cooking equipment). A reasonable estimate of expenses would be 100 GBP per week. These expenses are worked out individually for each boat and by common agreement amongst the crew can be cheaper or more expensive, mainly depending on the quality of food brought, amount of alcohol, and number of meals out etc.

+ membership (if applicable)

You need to hold a valid CUYC membership to take part in a CUYC trip or course. Membership is not needed for attending Socials. CUYC membership costs 30 GBP and it is valid from one year from the first sailing or training event that you go on. More about that in the membership page.

+ damages (if applicable)

CUYC members will not be held responsible for any costs related to general wear and tear of the yacht or equipment, and the club will cover these in full. Nor will members be liable for any costs incurred during actions taken in the interests of safety.

Where negligence has resulted in the damage of the club yacht or equipment, then the Skipper of the club-owned yacht at the time would be responsible to pay for the costs, as they have agreed when registering with CUYC as a skipper. 

All Members are prohibited from smoking or vaping on board at any time. If damage is caused to the yacht by smoking or vaping, this will be charged in full to the Member concerned.

For damages incurred on yachts chartered (not owned) by the club then financial responsibility is assumed to be shared across all crew members. In other circumstances, for example sailing on affiliate-member owned yachts or otherwise, then these are not assumed to be official CUYC-run trips and participants should agree financial responsibilities beforehand. Please see the full Damages Policy in Section C of the CUYC Regulations.

Extra Costs?

There are very few extra costs. Usually we eat and drink on board but we sometimes have a few meals in restaurant onshore and go to pubs ashore. Still, nothing fundamentally different than what you would spend in Cambridge.

Refunds

Whilst every effort will be made to refund the trip fee to a member if they choose to drop out of a trip or event, each event must break even and significant sums of money often have to be committed well in advance of knowing if the member drops out. Therefore, in the case of both trips, training courses, and all other events for which there is a fee, it is necessary for members to recognise that once they have committed themselves to such trip/event/course, it may not be possible to offer any refund. If a refund is offered it may be partial or in kind and may be subject to certain ties.

How to pay?

Please ensure that you send payment for trips and other events as soon as possible to ensure we can maintain our cashflow. Also, we won't be able to confirm your place on an event unless you pay the full trip fee, so this is another very good reason for paying straight away!

Paypal Only

All payments to the club should be sent via Paypal. If you have extenuating circumstances that make the use of Paypal impossible, please email the CUYC Purser at purser@cuyc.org.uk for help.

You will find the paypal link at the top of the event page, once your place has been reserved.

If you have an outstanding club balance, for recent trip expenses perhaps, you will find a link to pay that balance off on your account statement page.